Legal notice

GDPR Conditions – Art’work Intérim

I. GENERAL PROVISIONS

A. Introduction

This Privacy Statement defines the guiding principles of Art’work Intérim regarding the processing, collection, and protection of personal data.

B. Definitions

  • Candidates: Any individual applying for a permanent, part-time, temporary, or freelance job.
  • Clients: Companies or entities receiving services from Art’work Intérim.
  • General Data Protection Regulation (GDPR): European legislative framework aimed at harmonizing personal data protection.
  • Managed Service Provider (MSP) Programs: Outsourcing services managing external personnel.
  • Recruitment Process Outsourcing (RPO) Services: Full or partial outsourcing of recruitment.
  • Staff: Employees and trainees directly recruited by Art’work Intérim.
  • Suppliers: Partners and subcontractors providing services.
  • UPoint Users: Users of the UPoint platform and application.

C. From whom do we collect personal data?

Art’work Intérim collects personal data from:

  • Candidates (CV, education, contact details, professional experience, etc.).
  • Clients (business contact details, professional contacts, etc.).
  • Staff (payroll, evaluations, contracts, etc.).
  • Suppliers (contact details, banking information, etc.).
  • Website users (analytical and behavioral data).
  • Emergency contacts (contact details of people to reach in case of need).
  • UPoint users (authentication and availability data).

D. How do we collect your personal data?

We collect your personal data in various ways:

  • Through contact or registration forms on our website.
  • When submitting a CV via email or in person at our agency.
  • Via third-party recruitment platforms like LinkedIn.
  • From information provided by employers or business partners.
  • Through professional references from previous employers.
  • From cookies and login logs on our website.

E. Purpose of processing personal data

Your data is processed for the following purposes:

  • Managing your registration as a candidate.
  • Facilitating recruitment and connecting with employers.
  • Optimizing our services and improving your user experience.
  • Complying with legal and regulatory obligations.
  • Analyzing the labor market and adapting our offers.
  • Providing job opportunities and related services.

F. With whom do we share your personal data?

We may share your data with:

  • Affiliated companies within the Art’work Intérim group.
  • Potential employers.
  • Third-party service providers for data hosting.
  • Tax and regulatory authorities when legally required.
  • Recruitment platforms and MSP/RPO partners.

G. How do we protect your personal data?

We apply multiple security measures:

  • Data encryption and security firewalls.
  • Strict access control to personal information.
  • Regular security audits and staff training.
  • Monitoring for suspicious activities.

H. How long do we retain your personal data?

Personal data is retained for the following durations:

  • Candidates: 3 years after the last interaction.
  • Staff: 10 years after the end of the contract.
  • Clients/Suppliers: 10 years after the last transaction.
  • Website users: 26 months for analytical data.
  • Surveillance footage: Maximum of 1 month.

I. Liability

Art’work Intérim is not responsible for indirect or accidental losses caused by unauthorized access to personal data unless due to gross negligence.

J. Your rights

You have the right to:

  • Access and rectify your data.
  • Request the deletion of your data (“right to be forgotten”).
  • Restrict or object to data processing.
  • Exercise your right to data portability.
  • File a complaint with the Data Protection Authority (DPA).

K. International data transfers

Art’work Intérim may transfer your data outside the EEA by ensuring:

  • The application of the European Commission’s standard contractual clauses.
  • Additional safeguards such as data encryption.
  • Transfers to countries deemed adequate by the EU.

L. Legal bases for processing

Your data processing is based on:

  • Your explicit consent.
  • Our legitimate interest as a recruitment agency.
  • Legal obligations imposed by regulations.

M. Exercising or defending legal rights

We may process your data to:

  • Respond to judicial or regulatory inquiries.
  • Defend our rights in case of disputes.
  • Provide information to competent authorities.

II. ADDITIONAL PROVISIONS

A. Cookies

We use cookies to:

  • Optimize the user experience.
  • Personalize displayed content.
  • Analyze website traffic.

You can manage your cookie settings in your browser.

III. How to contact us?

For any questions or requests regarding your personal data:

  • By email: info@artworkinterim.com
  • By mail: Art’work Intérim, Privacy Office, Rue du Ministre 6, 1170 Watermael-Boitsfort